An office removal can be very stressful for everyone involved; the entire office workings get topsy-turvy, and things are all out of place. You worry about who is going to field phone calls from customers and clients, deal with emails and manage all the other functions. Besides, there is a lot of work that needs to be done on a daily basis, and no commercial establishment (office or any other business) can afford to lose working days even if it is for something as important as a move. While most of these things are unavoidable, there are some things that you can do to minimise the downtime in your business while moving. Here are a few useful tips:
- Seek out a company that offers weekend /night relocations
This is a straightforward solution that most credible removals companies offer. You can easily plan the move over a weekend or overnight (based on where your new office premises are located). You would only need a couple of staff members to supervise the removal, so your typical work week activities aren’t affected in any way.
Most companies have the equipment & tools to get the job efficiently done during the day; this means they will be even more efficient if they can pack and move everything after office hours when there is no one around, getting in the way of the technicians.
- Find a removalist who can offer you additional labour to get the job done quicker
A well-established removal company would be able to accommodate requests for an expedited move and can deploy other technicians on request. While these additional services increase the cost of the overall move, it reduces your downtime significantly, and you can start regular operations within a shorter timeframe. This means the impact on productivity and profitability is minimal. Some removals companies can also assign professional planners/coordinators who can help execute and monitor the process.
- Pack right!
Most removal companies provide labels that you can use on the boxes and items you pack. To ensure that every item is placed correctly at the new location, the movers give you numbered colour-coded labels that properly correspond with the floor plan at the new office location. You should encourage your employees to use bold markers to indicate the proper room numbers of everything that needs to be moved including floor mats, chairs, removable shelves, keyboards, glass desktops, and lamps. Place all the labels where they can be easily seen.
- Have all your items ready
If you leave all the sorting and packing for the last day, that can lead to chaos and the entire process will take much longer. This also means the technicians won’t be able to work efficiently which will increase the downtime as well. This is why it’s far better to ensure that all the items are packed and ready.