Author: Skyler Benson

How To Prepare Your Office And Staff For Moving Day

How To Prepare Your Office And Staff For Moving Day

Preparing to move your office is a lot more difficult than moving to a new home. After all, it’s vital that your business still stays productive and operational during the moving process. As the saying goes, time is money.

Careful planning in advance along with a professional removalist allows you to minimise the disruption to both your customers and employees. It also lets you make sure the move goes according to plan.

Set a Time Frame and Schedule

The first thing you do should be to set a time frame regarding your move. Once you have set your final move out date, which is the date everything must be moved out of the office, it’s time to work backward.

Allow a few extra days to get everything organised and packed before your move out date. It’s recommended to make a list of everything so that nothing is overlooked before the moving trucks arrive.

Preparing Your Staff For Moving To A New Office

Once you have organised the schedule, notify your staff as early as possible. You should hold a staff meeting to advise them of all the details. After the meeting also send an email with further information in writing.

Every staff member needs to be advised. If there are staff members away on training or off-site, try to wait until everyone is in the office at once. What about staff members who can’t attend? You should have a separate meeting with them once they return and have read the email.

Advising staff in advance also gives them enough time to research new travel routes as well as consider any other options.

Give Your Staff Enough Time To Prepare For The Move

Some people do not cope well with change, so don’t be surprised if people are completely resistant to the move. Some people may be comfortable where they are and settled into a routine. People need to change their transit schedule, and also consider the distance if the new office is far away from their home.

You should give your staff plenty of notice, and have a platform to ask any questions and address their concerns.

By telling staff early, the process also gives them time to adjust and prepare for the move both mentally and physically.

But just how long is enough time to give your employees notice? It’s unreasonable to provide them with only a few days or a week to prepare, even if you are moving a short distance.

While many office moves are planned as much as 6 or 12 months in advance, it’s recommended to give your staff a minimum of one month’s notice, but ideally, it should be between 3 to 6 months.

Assign Tasks To Staff

The earlier you involve staff in the moving process, the more productive it will be. It will also help to maintain a positive office environment. Consider setting up a move committee to not only help plan and organise the move but also to help make the transition more comfortable for the rest of your staff.

You can ask for volunteers, and make them the first point of contact for any questions or concerns other staff members have. The committee should also review all of the tasks which need to be completed before and leading up to the move, as well as assigning any roles to these tasks as required.

As the move gets closer, it’s likely there will be additional tasks that get added to the list. It’s easy to forget things on your own, which is why having a committee to help make sure you don’t overlook anything.

Be sure to remember to update your business address details with ASIC within 28 days after you move to your new office.

Implement an External Communications Plan

Be sure to set up an external communications plan. This lets your clients and suppliers stay up to date with your business activities and allows your business to be operational for longer. It also advises of any downtime which will occur during the move.

It also is a chance to communicate any new phone numbers your business will have, as well as informing them of your new physical office address.

Keep Staff Regularly Updated

As well as advising your external stakeholders, it’s just as important to have an internal communications plan also. Send regular email updates to all staff keeping them informed during the moving process. Also, put up signs in the office with any important updates.

Having a committee who has regular meetings is a great way to keep communication open between management and employees. Have the committee send an email after each meeting with the latest updates and minutes from the meetings.

If staff are kept in the dark about the moving process, they are likely to:

  • Feel upset
  • Lose trust in the company
  • Or even feel betrayed.

This can lead to low morale, and also to staff not feeling valued or respected and looking for a new position at another company.

Remember, moving office is a big deal for both you and your employees.

It’s a change of location, routine, opportunities, and potentially lifestyle. Keep everyone feeling in the loop and maintain an open line of communication to address any concerns.

New Office Layout and Plan

Creating a layout plan for your new office lets you figure out the layout in advance before you move. Having the committee assist with the planning helps to figure out where everything will go in the new office, as well as the physical seating location. It also lets you get employee feedback on the new layout. While offering a chance to resolve any issues before they arise in the new office.

The more detailed the plan you create, the easier it will be during the moving day. The plan also lets Removalists know where everything belongs, and they can set things up much quicker.

Communicate The Benefits Of Moving

It’s likely that not all of your employees will be happy about moving. If that is the case, then you need to keep a positive message. It will help them focus on the benefits of moving to a new office.

Things like:

  • A better location
  • A bigger office
  • Better public transport
  • Car Parking spaces

Even the most apprehensive staff may warm up to the idea over time. Once they can start to see that the benefits outweigh the inconveniences.

Although you should also prepare for the situation that some staff may choose to leave the business instead of move to the new office location.

Hire Professional Packing Staff

What if you don’t have enough time? It’s understandable for you and your employees to focus on work instead of packing the office. Consider hiring professional packers to do it for you. This will allow you to continue running your business as usual, while packers prepare all the office furniture in advance of moving day.

Let employees pack their own desks. It also allows them a chance to get rid of anything they no longer want to bring to the new office.

Hire Professional Movers

Finding a professional removalist can be the difference between a moving nightmare, or having your business back up and running at your new location right on time. Make sure to thoroughly investigate Removalists to find the right one for your business.

Next Level Removals offer office removals 24/7 to fit in with your business operations. For a free quote, contact us today on 1300 005 400 or email info@nextlevelremovals.com.au.

8 Tips for Seamless Furniture Move

8 Tips for Seamless Furniture Move

Whether you want to move to another house or you only want to change your furniture, this process is not as easy as you may think. Large furniture pieces such as couches or mattresses can be safely moved using the right techniques and tools. Here are some tips for furniture moving in order not to produce any damage neither to your furniture nor to your walls and doors.

  • Measure your doorway

The first thing to do before moving your furniture, is to measure the doorway. Before moving, you need to ensure that your furniture fits the doorway. Very often, people miss to measure the doorway and they damage the sofas and couches, and worst, they damage the doors, leaving them an easy target to thieves and burglars. If the furniture fits through the doorway in one piece, that’s perfect. If not, try to dismantle it, but pay attention because once you do this, the furniture may become more fragile. To protect the doorway, you could use quilted pads.

  • Protect your furniture with plastic and blankets

Is important to use blankets or plastic to protect your furniture while moving, otherwise you might end up having scratched furniture. Wrap the furniture completely with moving blankets and secure it with duct tape. This way you’ll protect the fragile edges of your furniture.

  • Use furniture sliders, harnesses and lifting straps

Using furniture sliders, harnesses and lifting straps will help you protect the furniture and your back. Furniture sliders will protect your floor and carpets from getting damaged and scratched while lifting straps and harnesses help you move the furniture much easier and much safer. This kind of tools is also used by professional movers.

  • Take off the legs of big chairs and couches

Taking of the legs of chairs, tables or couches can help you by getting you the extra inches required in order for your furniture to fit through narrow doorways. Pay attention not to damage the furniture while taking the legs off, nor to break them. Also, be careful to lift the furniture with your legs, not with your back, to prevent injuries. You should keep in mind to bend at your knees, not at your waist to prevent injuring yourself.

  • Contact a professional locksmith if you damaged the door

If moving your furniture made you damage the door, don’t underestimate this and call a local locksmith in order to check the door and provide security. Domestic security is extremely important, don’t neglect this aspect. A locksmith is equipped with the most modern tools and instruments and is able to do any repairs to your door in a situation like this. Usually, people who move their furniture hit the deadbolts and damage the door without even realising it. Take caution and after finishing the moving process, check your door and locks to see if they still work properly. If not, always contact a professional locksmith.

Get in touch with your removalists now

If you are looking for a next level experience in your next furniture move, it’s time to get in touch with us. You can contact our furniture removal consultants in many different and convenient ways:

We guarantee we will respond to all emails within one business day. Just hire Next Level Removals, the top removalists in Sydney, and then sit back and relax while we take care of all the hard work.

5 Mistakes To Avoid When Relocating For A New Job

5 Mistakes To Avoid When Relocating For A New Job

So you’ve just received a job offer for the job of your dreams. It’s everything you’ve always wanted. Higher pay, it’s in the field of your passion, you have s great respect for the company. What’s the catch?

There’s just one problem; it’s on the other side of the country. If you accept your dream job, you will be required to move long-distance in a short time. Tick tick, what is your decision.

How is it easy to make such a huge, life-changing decision in such a short time? How can you pack everything and transport it to your new home safely, without making any mistakes, leaving something behind, or damaging your most valuable items?

Chances are unless you are an experienced professional, you may make some mistakes. Especially without proper planning and trying to get things done quickly.

Luckily Next Level Removals, are experienced interstate movers. We have helped hundreds of people relocate interstate, even at last minute notice.

If you are currently a job seeker, you may be eligible for relocation assistance to take up a job.

Before you say yes to your job offer, make sure to watch out for the most common and important mistakes (and how to avoid them).

Otherwise, they can have both costly financial and psychological mistakes.

1. Not Researching Your New Location

The most common reason someone relocates is for a new job. Although usually, they will consider the job offer first. Then go and visit the new location – and explore the culture and the surrounding areas. They also consider the price of homes in the area, and how safe and friendly the neighbourhoods are. The location of schools also plays a factor for anyone with young kids.

Then once they have decided to accept the job offer, they start searching for an affordable home which meets their budget and is also located relatively close to their new workplace.

But there are some mistakes that people don’t do during this process.

They don’t consider the cost of living in all of the areas throughout the neighbourhood. They don’t do a commuting test run, by driving or on public transport. It’s important to do this during peak hour on a workday – from each potential new home straight to the new office location.

Another mistake is not networking with professionals who are in the same age range or asking local business people for advice. Which is another way to say, they didn’t thoroughly research their new location. You can build a network of professionals and reach out to them for advice.

Numbers can help you work out if you can afford to move to your new location. But it is ultimately people who will let you know if you feel like you will fit into your new environment, and if the transition will go smoothly.

What’s Next have a handy guide for relocating for work and what factors to consider before making the decision to relocate for a new job.

2. You Didn’t Sell Your Home In Time To Buy A New One

Finding an effective real estate agent can be difficult, especially with a tight timeframe. A lot of people rely on a referral from a friend, colleague, or family member – but that doesn’t always mean it is a honest and trustworthy referral.

You should do your research to find a reliable, proven and knowledgeable real estate company who will be able to help you sell your home, and buy a new one.

3. Not Finding Temporary Accommodation Between Moves

It’s almost impossible to sell your home, buy another house and move in right away. Especially in time for when your new job starts. The most likely scenario is that you will need to find another place to live for a few months during the completion of the sales process.

People tend to overlook the expense of temporary housing. Hotels can become very expensive if staying for more than a few weeks. While Airbnb generally is for stays of up to 28 days. By looking at local rentals and speaking to a real estate agent, you may be able to find a short-term rental in your new town – especially if you are planning to buy a new home with them.

4. You Miscalculated The Commute To Your New Workplace/Your Raise

Daily commutes and living costs add up fast. Even when making a guesstimate, they usually turn out to be much higher. There are almost always extra costs which you didn’t allow for.

Depending on the city you are moving to, to afford to live near your new job, you most likely will need to find a home in the suburbs. You will also need to make a daily commute of 30-60 minutes each way, five days per week.

Having to commute so long each day affects your quality of life, as well as adding expenses. Most people overlook the cost of either petrol/car maintenance or public transport fare.

To avoid this common mistake, reexamine where you are planning to live. Ask yourself if the pay rise will end up being worth spending more time in your car or on public transport.

5. Trying to move DIY

It might seem like the most cost-effective way to move is to do it yourself. But DIY relocations have their risks. Not only can they cost you time, from inefficient moving processes, they can also potentially lead to injuries if you don’t know how to move and lift heavy and bulky items correctly. There is also the chance of damaging items during transport if they are not properly secured.

DIY moving also takes a psychological toll on the person moving. It can be extremely time-consuming, stressful, and lead to anxiety.

You will need to purchase packing materials, then go through your entire home and carefully box and pack everything. Then you’ll need to ask some friend or family to help move the heavy items and pack them, then you need to drive to your new location with your belongings, and lastly unpack everything.

This process can be exhausting, especially if you are doing it over the weekend before you are going to start your new job.

Instead of adding more stress on top of moving to a new location and starting a new job, hire professional movers to take care of the relocation for you.

They will ensure everything goes smoothly, allowing you to put all of your energy into focusing on your new job.

Next Level Removals are professional removalists who take away the stress from relocation. Whether you are moving interstate, or to a new city, we have helped thousands of families relocate to start an exciting new job opportunity.

Contact us today on 1300 005 400 or via our online form for a no-obligation quote.

7 Questions To Ask Your Removalist Company

7 Questions To Ask Your Removalist Company

Choosing a Sydney Removals company can be a big decision. It will affect the entire moving day experience – either positively or negatively. Moving home is a stressful time, and your removals company should support you through every step of the journey.

You should be confident that they will securely and safely move all your belongings to your new home. As well as that you can trust them with your life’s belongings.

Here are 7 Questions To Ask Your Removalist Company.

1. Do You Have References or Testimonials from Previous Clients?

Most removals companies will include client testimonials on their website. But, these are often curated to provide the best of the best reviews. Besides checking out the testimonials, be sure to ask your friends, family, and co-workers of their opinion. Also, ask if they have dealt with the company before, or know someone who has. What was the overall experience like?

Another way to find unbiased and trustworthy reviews is to check the Google Reviews for the removals business. Next Level Removals have a score of 4.7 / 5 with over 600 customer reviews left to provide peace of mind. You can expect quality, professionalism, and reliability with every single move.

2. How Will The Removalists Move Your Belongings?

This lets you find out about the mode of transport the moving company will use to transport your items.

  • Will they use a truck? If so, do they own the truck?
  • What tools do they use to move, load, and unload your items from your home to the truck?
  • How do they secure your items to ensure they don’t move around or potentially fall over? They should be able to explain the materials and methods they will use to keep your items secure. As well as how they protect fragile belongings with blankets, cardboard, bubble wrap.
  • Will your items be the only ones in the truck, or do they offer to backload? If so, how will they make sure to not mix your belongings up with someone else?
  • Will they use a container to move your belongings? If so, how will they make sure your items are safe during the transit process and loading and unloading?
  • Are their removalists employees or contractors? Employees tend to be more skilled and also take a greater level of care with your items and pride in their work. As they are striving hard to keep the reputation of the business they work for. They also will go out of their way to deliver outstanding service.

3. Do they have industry accreditations?

By having industry accreditations and associations, it allows removalist companies show they are committed to providing outstanding service to their clients and care about aligning their practices with industry best practices.

The Australian Furniture Removers Association (AFRA) is considered the highest and most respected accreditation in Australia.

4. Does The Removalist Company Provide Insurance?

If you have valuable and sentimental items or are moving long-distance, then it’s recommended to take out insurance.

Many removals companies offer transit insurance. So be sure to ask your removalist company, and to find out exactly what the insurance will cover you for.

Next Level Removals is a fully insured company. We provide transit insurance for your peace of mind to make your moving day a stress-free experience.

5. What Does The Quote Include?

Some removalists, particularly the cheapest ones, have some extra fees not included in the initial quote and buried deep in their terms and conditions.

You should ask your removalist directly if there are any extra costs which are not included. If a business is not upfront about their prices, what else are they not being upfront about?

There have been some horror stories of families arriving at their new home, only to have their belongings held ransom until they pay additional charges from unexpected and nasty moving day surprise fees. Don’t let this happen to you!

Next Level Removals offers an open pricing policy on all quotes. Which includes a tailored moving quote with all costs disclosed upfront. This allows you to plan accordingly and have confidence that when you arrive at your new home. Also, relax knowing there won’t be any extra costs or fees.

Also, before you agree to a moving quote, be sure to clarify with your removalist if you need to pay a deposit to secure your booking. Otherwise, in the worst case scenario, the moving company may not show up on moving day as you weren’t aware you had to pay a deposit in advance.

Also, sometimes plans change. Will your removalist need you to pay a cancellation fee if you no longer plan to move on the date you booked?

Contact us for a free moving quote in Sydney.

6. How Much Experience Do Your Removalists Have?

This will help determine how professional the removalists are. The longer they have been in business, the more experience they have to securely and safely transport your belongings.

For regular boxes, this may not be an issue. But when it comes to heavy and larger items like a pool table, sofas, large furniture or valuable antiques, you want to know that your belongings are in safe hands.

All of Next Level Removals staff have been professionally trained, and each has a minimum of 5 years experience. So that you can relax knowing that your items are in safe hands.

7. What extra services do they offer?

Most removalist companies understand how time-consuming and stressful moving can be. Which is why they offer extra services to make the process as easy as possible.

Next Level Removals offers a packing and unpacking service, either for your entire home, a small apartment, or just a few fragile items. We also provide short-term and long-term storage in partnership with national and local 24-hour storage facilities in Sydney, Brisbane and Melbourne.

To find out more, or if you have any questions, check out our FAQs, or contact our friendly team today via phone 1300 005 400 or request an obligation-free quote online.